Adobo Throwdown 4.0
Competition Team Volunteer Instructions
Venue: Garden Ridge Community & Event Center
Date: Saturday, October 24, 2026
1. Volunteer Arrival and Check-In
All competition volunteers must arrive at or before their assigned reporting time.
CompetitionVolunteer Reporting TimeAmateur Adobo11:00 AM, Saturday, October 24Ube Dessert2:30 PM, Saturday, October 24
Upon arrival:
Proceed to the Check-In Table located outside the main entrance of the venue.
Inform the check-in volunteer that you are part of the Competition Team.
After checking in, you will be directed to the Judges' Area for a team briefing.
Attend the briefing before beginning your assigned duties.
2. Competition Team Roles
Competition Coordinator
Oversee the competition from registration through final scoring.
Coordinate the flow of entries to the judges.
Photograph entries for Instagram and event documentation.
Resolve operational questions and issues.
Review final scores with the Scorer.
Maintain confidentiality of results until the awards ceremony.
Competitor Registration Volunteer
Welcome competitors arriving at their assigned turn-in time.
Verify each competitor against the registration list.
Identify the competitor's assigned entry ID.
Place the correct entry ID on the entry container.
Ensure the entry ID is clearly visible.
Transfer the entry to the Coordinator.
Track received entries to prevent duplicates or missing submissions.
Scorer
Receive completed judges' scoresheets.
Verify entry IDs.
Enter scores into the official shared Google Sheets scoring spreadsheet.
Check for missing or incorrectly entered scores.
Review final totals and placements with the Coordinator.
Keep scores and placements confidential.
3. Competition Workflow
Competitor arrives: The competitor reports at their assigned turn-in time.
Registration: The Registration Volunteer verifies the competitor, labels the entry container with the entry ID, and records receipt.
Photography: The Coordinator photographs the entry for Instagram and event documentation without compromising blind judging.
Entry delivery: The Coordinator transfers the entry to the judges without identifying the competitor.
Entry identification: Judges write the entry ID on their scoresheets.
Judging: Judges taste the entry and independently record their scores.
Score entry: The Scorer enters the scores into the official shared Google Sheets scoring spreadsheet and checks for missing or incorrect information.
Results verification: The Scorer and Coordinator review totals and final placements, resolving discrepancies according to the official rules.
Confidentiality: The Coordinator keeps final placements confidential until the awards ceremony.
4. Special Situations
Multiple competitors arrive simultaneously: Process and label entries individually to prevent identification errors.
Late competitor: Notify the Coordinator. Do not independently approve or reject the entry.
Missing entry ID: Resolve the issue before transferring the entry to the judges.
Incomplete scoresheet: Notify the Coordinator and obtain clarification before finalizing results.
Spreadsheet unavailable: Preserve all original scoresheets and notify the Coordinator to arrange backup scoring.
5. Volunteer Conduct
All Competition Team volunteers must:
Remain professional and impartial.
Protect competitor anonymity during blind judging.
Avoid discussing entries or scores with judges.
Keep individual scores and rankings confidential.
Refer disputes and operational issues to the Coordinator.
6. Final Results and Awards
The Scorer verifies that all scores have been entered.
The Coordinator and Scorer confirm final placements.
Original scoresheets are retained.
Official results are provided to authorized awards personnel.
Winners remain confidential until the awards ceremony.
Thank you for helping make Adobo Throwdown 4.0 a fair, organized, and successful competition!