Adobo Throwdown 4.0

Vendor Support Team Instructions

October 24–25, 2026 | Garden Ridge Community & Event Center

Goal: Help vendors check in, locate their assigned spaces, set up, and have a smooth event experience.

1. Before Vendors Arrive

  • Have the latest vendor list and booth assignments ready.

  • Review the indoor, patio, outdoor, and food truck layouts.

  • Know the designated unloading and parking areas.

  • Have the printed vendor QR codes ready.

2. Vendor Arrival & Check-In

Unloading: 7:30 AM–9:30 AM

  • Greet vendors and confirm their business names.

  • Verify their assigned booth numbers.

  • Direct them to the correct unloading area and booth location.

  • Make sure every vendor receives their printed QR code.

  • Ask vendors to display their QR codes where visitors can easily scan them.

  • Remind vendors to move their vehicles immediately after unloading.

Important: Front unloading ends at 9:30 AM. The driveway closes at 10:00 AM.

3. Vendor Setup

  • Verify vendors are in their assigned spaces.

  • Check that their printed QR codes are displayed and scannable.

  • Help vendors locate assigned electrical connections, if applicable.

  • Keep walkways and entrances clear.

  • Report missing equipment or setup problems.

4. During the Event

  • Walk through vendor areas regularly.

  • Check whether vendors need assistance.

  • Verify all vendors have their QR codes displayed.

  • Help direct visitors to vendor locations.

  • Keep walkways and emergency access routes clear.

  • Notify the cleanup team about overflowing trash cans.

  • Report vendor concerns immediately.

5. Vendor Breakdown

  • Remind vendors to follow approved breakdown times.

  • Direct vendors to designated loading areas.

  • Keep vehicle access clear until loading is permitted.

  • Make sure vendors remove equipment, supplies, and trash.

  • Check for items left behind.

6. Final Checklist

  • All vendors checked in.

  • All vendors in their assigned locations.

  • Every vendor has a printed, working QR code.

  • Vehicles cleared from unloading areas.

  • Walkways and entrances unobstructed.

  • Vendor concerns addressed or escalated.

Important Contact

For ANY problems, contact the Event Director immediately.

Gene Carangal – Event Director
Phone: 956-343-6360

Do not change booth assignments or make special arrangements without approval.

Remember: Be friendly, welcoming, and proactive. Our vendors are important partners in making Adobo Throwdown a success!