Adobo Throwdown 4.0 – Vendor Terms & Conditions

By purchasing a vendor booth for Adobo Throwdown 4.0, you agree to the following terms:

1. Payment & Reservation Policy

  • Payment is required to reserve a vendor booth.

  • Submitting inquiries, applications, or messages does NOT reserve a space.

  • Vendor booths are assigned based solely on the timestamp of completed payment.

  • Earlier payment = higher booth selection priority.

  • The final payment amount (including discounts) does not affect priority.

  • No exceptions will be made to the payment order system.

2. Vendor Approval

  • All vendors are subject to final approval by event organizers.

  • Adobo Throwdown reserves the right to:

    • Approve or decline vendors at its discretion

    • Limit duplicate or competing vendors

    • Ensure a balanced and high-quality vendor mix

  • If a vendor is not approved, a full refund will be issued.

3. Vendor Categories & Compliance

Vendors must select the correct category and comply with all requirements:

Indoor Food Vendor (Prepared Foods Only)

  • Prepackaged or pre-prepared food only

  • No open flame, frying, grilling, or heavy cooking

Outdoor Food Vendor (Booth)

  • Cooking permitted with proper equipment and approvals

Food Truck Vendor

  • Must be fully operational and self-contained

Marketplace Vendors (Indoor/Outdoor)

  • Non-food retail or service-based vendors

  • Vendors placed in the wrong category may be:

    • Reassigned if possible, or

    • Denied setup without refund

4. PACC Member Discount

  • PACC members will be provided with a $50 discount code.

  • Discount codes are intended only for active PACC members.

  • Membership status will be verified after purchase.

  • If a discount code is used by a non-member:

    • The vendor must pay the $50 difference within 24 hours, or

    • The vendor’s booth reservation may be canceled without refund.

  • Use of a member discount code does not affect booth selection priority.
    Priority is based solely on the payment timestamp.

5. Booth Assignment & Placement

  • Booth locations are assigned based on:

    • Payment priority

    • Operational and safety requirements

    • Vendor category and setup

  • Vendors do not select booth locations at checkout.

  • Final placement decisions are made by event organizers to optimize:

    • Event flow

    • Vendor mix

    • Attendee experience

6. Refund Policy

  • All vendor payments are non-refundable, except:

    • If the vendor is not approved

    • If the event is canceled by organizers

  • No refunds will be issued for:

    • Schedule conflicts

    • Weather conditions

    • Low sales or attendance

    • Failure to comply with requirements

7. Setup & Operations

  • Vendors are responsible for:

    • Their own setup, equipment, and materials

    • Arriving on time for load-in and setup

    • Maintaining a clean, safe, and professional booth

  • Outdoor vendors must be weather-prepared.

  • Vendors must operate within their assigned space.

8. Permits, Licenses & Compliance

  • Vendors are responsible for obtaining all required:

    • Permits

    • Licenses

    • Insurance (if required)

  • Food vendors must comply with all:

    • Health department regulations

    • Fire and safety requirements

  • Failure to comply may result in removal without refund.

9. Compliance with Laws & Regulations

  • Vendors agree to comply with all applicable laws, ordinances, and regulations of:

    • The City of Garden Ridge, Texas

    • The State of Texas

    • Any applicable federal laws

  • This includes, but is not limited to:

    • Health and safety regulations

    • Fire codes

    • Food handling and sanitation laws

    • Sales tax requirements

  • Vendors are solely responsible for:

    • Ensuring full compliance

    • Obtaining all necessary approvals

    • Paying any associated fees, fines, or penalties

  • Failure to comply may result in:

    • Immediate removal from the event

    • Forfeiture of vendor fees

    • Denial of future participation

10. Conduct & Brand Alignment

  • Vendors must maintain a professional and respectful presence.

  • Products, branding, and messaging must align with:

    • Community standards

    • Cultural respect

    • Event values

  • Adobo Throwdown reserves the right to remove vendors that:

    • Are disruptive

    • Misrepresent their products

    • Do not meet event standards

11. Liability

  • Vendors assume full responsibility for:

    • Their products

    • Their staff

    • Their equipment

  • Adobo Throwdown, PACC, and event partners are not liable for:

    • Loss, theft, or damage

    • Injuries or incidents related to vendor operations

12. Event Changes

  • Event details (layout, schedule, placement) may change as needed.

  • Vendors agree to adapt to reasonable adjustments made by organizers.

13. Agreement

By completing your purchase, you acknowledge that:

  • You have read and agree to these Vendor Terms & Conditions

  • You understand that payment secures priority, not booth selection choice

  • You selected the correct vendor category for your setup

  • You agree to comply with all applicable laws of the City of Garden Ridge and the State of Texas

  • You accept all policies regarding refunds, placement, and compliance